Guide · Airtable Free vs Team
Airtable Free vs Team — when Team earns the upgrade
Plan step for a base already on Airtable. Free or Team. Quotes below were read 2026-10-18. No new scores.
Use this page if the question is Free or Team
Use
Use this page if…
You already use Airtable and need Free versus Team: the limits on the Free card, the lines Team adds, and the signs a base or team has outgrown Free. Quotes were read 2026-10-18.
Skip
Skip if…
The four-plan map: Airtable pricing explained. The cross-tool free cliff: When free isn’t enough — trial, free plan, or first paid plan. A wiki versus a base: Notion vs Airtable. A base versus one living doc: Airtable vs Superhuman Docs (formerly Coda). A stay-or-leave list: Airtable alternatives. The workspace card: Notion vs Superhuman Docs vs Airtable.
A Free-or-Team check for a base already on Airtable.
- You are on Airtable Free and the open question is whether Team earns the upgrade.
- You want the Free limits Airtable names, and the Team lines that change them.
- You want the signs a base or team has outgrown Free, without a four-plan tour.
Read more
What this page tells you. When Airtable Free is enough, and when Team earns the upgrade. This page shows dated Free limits and the Team lines that change them, from Airtable’s pricing page, accessed 2026-10-18. It quotes the Free card and the Team card. The price is quoted from the pricing page, and the billing cycle is left to that page. Verify before buy.
GuideAirtable pages accessed 2026-10-18Airtable · no affiliate IDWorkspace scorecard
This page vs the other reads
Airtable pricing explained is the four-plan map: Free, Team, Business, and Enterprise Scale, plus who is billed. This page walks one step, Free against Team, and stops.
Notion vs Airtable is which object you keep. Airtable vs Superhuman Docs (formerly Coda) is a base versus one living doc. Airtable alternatives is stay or leave. This page starts after Airtable is the product and the plan is the question.
When free isn’t enough — trial, free plan, or first paid plan is the cross-tool cliff: Zapier Free, Make Free, the n8n Cloud trial, and n8n self-host. This page stays on Airtable.
This page is the Free vs Team step. When the free card is enough. When Team’s limits earn the price. Both price lines are quoted. Later-plan dollars: —.
What Free actually gives
These lines are the Free card on Airtable — pricing, accessed 2026-10-18. The card was in the visible text at a 1044px window and at a 1600px window, both at 10:20 America/Vancouver. The card prints Free. It does not print a dollar. A price in another currency: —.
For individuals or very small teams just getting started with Airtable
The Free card’s include list is 500 AI credits per editor each month, unlimited bases, 1,000 records per base, up to 5 editors, 1 GB of attachments per base, 100 automation runs, and Interface Designer.
The pricing FAQ says the Free plan is available at no cost for users just getting started, and points teams that need more capacity to Team.
What Team unlocks
Read a row only where the pricing page printed a difference between Free and Team. A blank on the 2026-10-18 read stays —. A check mark with no words is a mark, not a sentence. There is no billing switch. Check the billing cycle for that price on the pricing page.
For teams building apps to collaborate on shared workflows
The Team card says “Everything in Free, plus:” and then lists 15,000 AI credits per paid user each month, 50,000 records per base, 25,000 automation runs, 20 GB of attachments per base, standard sync integrations, extensions, Gantt and timeline view, and expanded color, formatting, and calendar options. Team is $20 per seat/month. Check the billing cycle on the pricing page.
Swipe sideways on a narrow screen. Not a scored table.
| Limit | Free | Team | Where it is printed |
|---|---|---|---|
| Card price | Free | $20 per seat/month. Check the billing cycle on the same card. | Team card on the Airtable pricing page. Free prints Free. |
| Who the card is for | For individuals or very small teams just getting started with Airtable | For teams building apps to collaborate on shared workflows | Card lines, both windows. The Team card says “Everything in Free, plus:” before its own list. |
| Records per base | 1,000 records per base | 50,000 records per base | Free and Team cards, both windows. The comparison row Records per base prints 1,000 and 50,000 on the 1600px window at 10:21 America/Vancouver. |
| Editors | Up to 5 editors | Unlimited | The Free card says Up to 5 editors. The comparison row Maximum number of editors per workspace prints 5 and Unlimited on the 1600px window. The Team card does not repeat an editor count. |
| Commenters | 50 | Unlimited | Comparison row Maximum number of commenters per workspace, 1600px window. The cards do not name commenters. |
| Attachment space per base | 1 GB of attachments per base | 20 GB of attachments per base | Cards, both windows. The comparison row Attachment space per base prints 1GB and 20GB on the 1600px window. |
| Automation runs | 100 automation runs | 25,000 automation runs | Cards, both windows. The comparison row Runs per month prints 100 and 25,000 on the 1600px window. |
| Automations per base | 75 | 100 | Comparison row, 1600px window. The cards do not name this count. The next column prints 150. That column is not this step. |
| Revision and snapshot history | 2-week | 1-year | Comparison row, 1600px window. The next column prints 2-year. That column is not this step. |
| Run history | 2-week | 1-year | Comparison row, 1600px window. The next column prints 2-year. That column is not this step. |
| AI credits | 500 AI credits per editor each month | 15,000 AI credits per paid user each month | Cards, both windows. The comparison row AI credits prints 500 credits and 15,000 credits on the 1600px window. The per-editor and per-paid-user words are the card words. A credit-pack dollar: —. |
| API calls per month | 1,000 | 100,000 | Comparison row, 1600px window. The later columns print Unlimited. This page does not walk those cells. |
| External email recipients per day | Collaborators only | 100 | Comparison row, 1600px window. The next column prints 1,000. That column is not this step. |
| Synced tables per base | — | 10 | Comparison row, 1600px window. Standard sync integrations is empty on Free and a check mark on Team. The Team card names Standard sync integrations. |
| Gantt and timeline | — | Check mark | Comparison rows Gantt and Timeline, 1600px window. The Team card names Gantt and timeline view. |
| Extensions | — | Check mark | Pre-built extensions and Scripting and custom extensions are empty on Free and a check mark on Team. The Team card names Extensions. |
| Color, forms, and calendar options | — | Check mark | Page & view sections, Custom branded forms, Expanded color and formatting options, and Advanced calendar features are empty on Free and a check mark on Team. The Team card names Expanded color, formatting, and calendar options. |
| Permissions on the base | — | Check mark | Field and table editing permissions, Personal and locked views, Granular interface permissions, and Public read-only interfaces are empty on Free and a check mark on Team. |
| AI credit packs | — | 10k, 20k, 50k, 100k, 200k credits | Comparison row AI credits available in packs of, 1600px window. The pricing cell on that row names a pack price. A credit-pack dollar: —. |
| Guest user access | — | Add-on | Comparison row, marked NEW, 1600px window. The Team card says Portals are an available add-on. A portal dollar: —. |
Pricing page: Airtable — pricing. Card lines at 10:20 America/Vancouver. Monthly line at 10:20 America/Vancouver on a 1600px window. Comparison rows at 10:21 America/Vancouver on that same wide window. FAQ HTML at 10:18 America/Vancouver. Official page. No affiliate ID.
What the upgrade does not buy
These cells are not a reason to leave Free for Team. They are on the same read, accessed 2026-10-18. The comparison rows were in the visible text at 1600px,10:21 America/Vancouver.
Swipe sideways on a narrow screen. Not a scored table.
| Limit | Free and Team | Where it is printed |
|---|---|---|
| Bases | Unlimited | Comparison row, 1600px window. Both cards also say Unlimited bases. |
| Workspaces | 1 | Comparison row, 1600px window. Unlimited is the next column. That column is not this step. |
| Interface Designer | Check mark | Comparison row, 1600px window. The Free card also lists Interface Designer. Team does not buy it. |
| Calendar and Forms | Check mark | Comparison rows, 1600px window. Custom branded forms and Advanced calendar features are the rows that change. Those are in the table above. |
| Omni and AI Field Agents | Check mark | Comparison rows, marked NEW, 1600px window. Team does not buy these marks. |
| Web API and automation integrations | Check mark | Comparison rows Web API and Automation integrations, 1600px window. The API call count is a different row and does change. |
| Help Center, Community, and in-product support | Check mark | Comparison rows Help Center and Community, and In-product support, 1600px window. |
| Email support | — | Empty on Free and Team. A check mark is a later column. This page does not walk it. |
| Two-way sync, premium sync, and admin controls | — | Two-way sync, Premium sync integrations, SAML-based single sign-on, Admin panel, and Enterprise API are empty on Free and Team. Those rows are a later step. A Business or Enterprise dollar: —. |
| A person with edit permissions on Team | Charged per seat | Pricing FAQ in the page HTML at 10:18 America/Vancouver. Free users are free. On Team, a user with edit permissions for at least one base is charged. Read-only collaborators, form submissions, and share links are not. Team does not make the next editor free. A prorated dollar: —. |
Airtable plans are charged per seat. If you are on Airtable’s Free plan, all users are free. If you are on a Team or Business plan, you will be charged for all users who have edit permissions for at least one base in the workspace. No charges will apply on a Team or Business plan for read-only collaborators, form submissions, or share links. Charges are prorated: users with edit permissions added partway through the month will only be charged for the days after they were added.
If you reach (or are over) our record or attachment limits, you’ll still be able to use your bases and we will never remove your data. We’ll notify you of the overage and you will not be able to add more records or attachments until you upgrade to a new plan. For automations and API limits, you will be capped at the usage limit on your current plan.
A prorated dollar: —. A bill for several seats: —. Who counts as a Commenter, and the later-plan rows, stay on Airtable pricing explained. A Business or Enterprise dollar on this page: —.
Signs a base or team has outgrown Free
Stay on Free when 1,000 records, 1 GB of attachments, 5 editors, 50 commenters, 100 automation runs, 75 automations in a base, 1,000 API calls a month, a 2-week history, and the included views cover the work. Team earns the step when one of these is true on the 2026-10-18 read.
- A base passes 1,000 records, or attachments pass 1 GB. Team is 50,000 records and 20 GB. The FAQ says you can still use the base, and you cannot add more until you upgrade.
- A sixth editor needs the workspace, or commenters pass 50. Free is up to 5 editors and 50 commenters. Team prints Unlimited on both rows. The next editor with edit permissions is still a seat.
- You need a revision or a run older than two weeks. Team is 1-year for revision and snapshot history, and 1-year for run history. 2-year is the next column.
- Automation runs pass 100 in a month, or one base needs more than 75 automations. Team is 25,000 runs and 100 automations per base. The FAQ says automation use is capped at the plan limit.
- API calls pass 1,000 in a month. Team is 100,000. Unlimited is the next column. An automation that emails someone who is not a collaborator is also this step: Free is Collaborators only, and Team is 100 external email recipients per day.
- The base needs synced tables or standard sync. Synced tables are empty on Free and 10 on Team. Standard sync integrations is a check mark on Team.
- You need Gantt, timeline, extensions, custom branded forms, expanded color and formatting, advanced calendar features, or the permission rows that are empty on Free. Those cells are a check mark on Team.
A second workspace is not on this list. Free and Team both print 1. Two-way sync, premium sync, SAML, and an admin panel are empty on both. The four-plan map is Airtable pricing explained.
How this sits on the scorecard
How this sits on the scorecard
The workspace compare lives on Notion vs Superhuman Docs (formerly Coda) vs Airtable.
Sources
Primary Airtable page only. Access date for every limit on this page: 2026-10-18. The Team price comes from the pricing page and was last re-read on 2026-10-29. Comparison rows were read at 10:21 America/Vancouver on a 1600px window. Free printed Free. Monthly-billing, later-plan, credit-pack, and portal prices are on the Airtable pricing page.
- Airtable — pricing · accessed 2026-10-18 · official page · no affiliate ID
FAQ
What does Airtable Free include?
On the pricing page, read 2026-10-18, the Free card is for individuals or very small teams just getting started with Airtable. It prints Free. It does not print a dollar. The include list, visible at 1044px and at 1600px, is 500 AI credits per editor each month, unlimited bases, 1,000 records per base, up to 5 editors, 1 GB of attachments per base, 100 automation runs, and Interface Designer. The FAQ HTML at 10:18 America/Vancouver says the Free plan is available at no cost and for no charge. An exact Free dollar: —.
What does Team unlock?
The Team card, same access date, says everything in Free, plus 15,000 AI credits per paid user each month, 50,000 records per base, 25,000 automation runs, 20 GB of attachments per base, standard sync integrations, extensions, Gantt and timeline view, and expanded color, formatting, and calendar options. The comparison rows at 10:21 America/Vancouver move editors from 5 to Unlimited, commenters from 50 to Unlimited, revision and run history from 2-week to 1-year, automations per base from 75 to 100, and API calls per month from 1,000 to 100,000. Gantt, timeline, extensions, custom branded forms, and the permission rows are a check mark on Team and empty on Free.
When has a base or team outgrown Free?
When a base passes 1,000 records, or attachments pass 1 GB. When a sixth editor joins, or commenters pass 50. When you need a revision or a run older than the 2-week window. When automation runs pass 100 in a month, or one base needs more than 75 automations. When API calls pass 1,000 in a month, or an automation has to email someone who is not a collaborator. When the base needs synced tables, standard sync, Gantt, timeline, extensions, or the permission rows that are empty on Free. The FAQ says a record or attachment overage still leaves the base usable, and you cannot add more until you upgrade. Automation and API use is capped at the plan limit.
Does Team make the next person free?
No. The pricing FAQ says plans are charged per seat. On Free, all users are free. On Team, users with edit permissions for at least one base are charged. Read-only collaborators, form submissions, and share links are not. Charges are prorated for days after an editor is added. This page does not print that prorated dollar. A bill for several seats: —. Who counts as a Commenter stays on Airtable pricing explained.
What does Airtable Team cost?
On https://airtable.com/pricing, Team is $20 per seat/month. Check the billing cycle on the same card. Free prints Free.
Where are the other Airtable prices?
The Team billing cycle, Business and Enterprise prices, credit packs, and portals are all on the Airtable pricing page. Free prints Free.
Does this page rank Airtable against Notion or Superhuman Docs?
No. The four-plan map is Airtable pricing explained. A wiki versus a base is Notion vs Airtable. A base versus one living doc is Airtable vs Superhuman Docs (formerly Coda). A stay-or-leave list is Airtable alternatives. The cross-tool free cliff is When free isn’t enough. This page is only the Free to Team step.
Affiliate disclosure
Make Partner (pc=stackscorecard) is live elsewhere on the site and is not the primary call here. Rankings are not sold. Airtable links are plain official URLs. No Airtable affiliate ID is used (Affiliate disclosure · Disclosures).